update manual pay recording

app/Controllers/View/PaymentController.php

@@ -195,6 +195,8 @@ class PaymentController extends ResourceController
                 'amount'           => $this->request->getPost('amount'),
                 'payment_method'   => $this->request->getPost('payment_method'),
                 'reference'        => $this->request->getPost('reference'),
+                'school_year'      => $this->schoolYear,
+                'update_by'        => $this->loggedInUserId(),
                 'created_at'       => utc_now(),
             ];
 
@@ -945,7 +947,7 @@ class PaymentController extends ResourceController
         try {
             // Lock invoice & get context (also ensure totals are up-to-date before validation)
             $row = $this->db->query(
-                'SELECT id, parent_id, total_amount, school_year FROM invoices WHERE id = ? FOR UPDATE',
+                'SELECT id, parent_id, invoice_number, total_amount, school_year FROM invoices WHERE id = ? FOR UPDATE',
                 [$invoiceId]
             )->getRowArray();
 
@@ -1020,6 +1022,20 @@ class PaymentController extends ResourceController
                 return redirect()->back()->with('error', 'Failed to record payment.');
             }
 
+            if (!$this->recordManualPayment(
+                (string)($row['invoice_number'] ?? $invoiceId),
+                $amount,
+                $paymentMethod,
+                $transactionId,
+                $checkFile,
+                $invYear,
+                $paymentDate
+            )) {
+                $this->db->transRollback();
+                log_message('error', '[manualPayUpdate] Failed to record manual payment audit row: ' . json_encode($this->manualPaymentModel->errors()));
+                return redirect()->back()->with('error', 'Payment was not recorded because the manual payment audit row could not be saved.');
+            }
+
             // Ensure invoice totals/balance reflect discounts and this payment
             $ledger = $this->invoiceLedgerService->recalculateInvoice($invoiceId);
 
@@ -1086,6 +1102,35 @@ class PaymentController extends ResourceController
     }
 
 
+    private function recordManualPayment(
+        string $invoiceNumber,
+        float $amount,
+        string $paymentMethod,
+        string $reference,
+        ?string $proofPath,
+        string $schoolYear,
+        string $createdAt
+    ): bool {
+        return (bool) $this->manualPaymentModel->insert([
+            'invoice_number' => $invoiceNumber,
+            'amount' => $amount,
+            'payment_method' => strtolower($paymentMethod),
+            'reference' => $reference,
+            'proof_path' => $proofPath,
+            'school_year' => $schoolYear,
+            'update_by' => $this->loggedInUserId(),
+            'created_at' => $createdAt,
+        ]);
+    }
+
+    private function loggedInUserId(): ?int
+    {
+        $userId = (int) (session()->get('user_id') ?? 0);
+
+        return $userId > 0 ? $userId : null;
+    }
+
+
     public function manualPayEdit()
     {
         $paymentId     = (int) $this->request->getPost('payment_id');

app/Models/ManualPaymentModel.php

@@ -16,7 +16,7 @@ class ManualPaymentModel extends Model
         'payment_method', 
         'reference', 
         'proof_path', 
-        'semester',
+        'update_by',
         'school_year',
         'created_at'];
     protected $validationRules = [

tests/app/Controllers/View/PaymentControllerRegressionTest.php

@@ -94,6 +94,13 @@ class TestablePaymentController extends PaymentController
 
 class PaymentControllerRegressionTest extends CIUnitTestCase
 {
+    protected function tearDown(): void
+    {
+        session()->remove('user_id');
+
+        parent::tearDown();
+    }
+
     public function testRedirectPageSendsUsersBackToInvoicePaymentWithInfoMessage(): void
     {
         $controller = new TestablePaymentController();
@@ -134,5 +141,27 @@ class PaymentControllerRegressionTest extends CIUnitTestCase
         $this->assertSame('proofs/check-123.pdf', $model->inserted[0]['proof_path']);
         $this->assertSame('INV-001', $model->inserted[0]['invoice_number']);
     }
+
+    public function testManualPostStoresLoggedInUserIdAsUpdateBy(): void
+    {
+        session()->set('user_id', 42);
+
+        $model = new ManualPaymentModelSpy();
+        $controller = (new TestablePaymentController())
+            ->setManualPaymentModel($model)
+            ->setAttachmentService(new AttachmentServiceStub())
+            ->setRequestObject(new PaymentRequestStub('post', [
+                'invoice_number' => 'INV-002',
+                'amount' => '75.00',
+                'payment_method' => 'cash',
+                'reference' => 'CASH-42',
+            ]));
+
+        $response = $controller->manual();
+
+        $this->assertInstanceOf(RedirectResponse::class, $response);
+        $this->assertCount(1, $model->inserted);
+        $this->assertSame(42, $model->inserted[0]['update_by']);
+    }
 }
 }